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September 27, 2016
SCKLS E-Books Reimbursement Grant
Guidelines

The demand for e-books continues to grow in South Central Kansas Library System member public, school district, academic and special libraries.  Some SCKLS member libraries have decided the best way to meet their e-book needs is to purchase e-books for their local collections and users.  Other SCKLS member libraries may use shared e-book resources through the State Library of Kansas, Topeka; Overdrive Sunflower e-Library; and other new consortia.  SCKLS offers new financial support for its public, school district, academic and special libraries by providing a new reimbursement grant program for those libraries that purchase e-books. 

As defined by the new SCKLS E-book Reimbursement grant program, e-books are defined as books audio books, and/or magazines in digital format that are available for loan or use through a member library’s automated library system, e-book access platform or through an e-reader device loaned by the member library. E-textbooks are ineligible for a matching grant as are a member library’s participation, administrative, maintenance or other vendor fees associated with e-book purchases.

Grant applications must include copies of order(s) documenting the vendor, amount and titles of the e-books purchased and/or copy of an itemized subscription order(s).  An order documenting a purchased credit for e-books, titles not yet determined, is also acceptable. All provided documents must represent the original transaction between the library and vendor; invoices paid for with already-purchased content credit are not eligible. Invoices for purchasing new content credit, or for specific titles that are not being paid for with content credit, are eligible.

E-book vendors may include but are not limited to Amazon, Baker & Taylor, Barnes and Noble, Ebsco, Follett, OverDrive, Proquest, Recorded Books, Zinio and 3M Cloud Library.  The E-book Reimbursement Grant Request amount must not exceed the cost of e-books purchased, up to a maximum of $3,000.


SCKLS has allocated a total of $70,000 or $35,000 for Round One 2016 and $35,000 for Round Two 2016 E-book Reimbursement Grants.

Application eligibility of school districts and/or public and special libraries with multiple branches is limited to one reimbursement grant per member library per year. Multiple schools from the same school district, or multiple branches from the same public library system, are not permitted to submit a joint application. Application eligibility for other public, academic and special member libraries is limited to one grant per member library per year. A member library must have updated information at the SCKLS Directory: http://directory.sckls.info/


Timelines

The E-books Reimbursement Grant Program will be administered in two rounds annually for 2016. Round One 2016 opened January 4, 2016 and closed April 8, 2016. Round Two 2016 opens August 8, 2016 and closes November 25, 2016 with awards occurring by December 16, 2016.

Round One 2016 e
ligible e-book purchases must have occurred between November 28, 2015 and April 10, 2016. Round Two 2016 eligible e-book purchases must occur between April 11, 2016 and November 25, 2016.

Round One 2016  Now Closed
  • Opens: January 4, 2016
  • Closes: April 8, 2016 
  • Award by: April 29, 2016
  • Eligible purchase(s) must be made between November 28, 2015 and April 10, 2016

 
Round Two 2016  Now Open

  • Opens: August 8, 2016
  • Closes: November 25, 2016 
  • Award by: December 16, 2016
  • Eligible purchase(s) must be made between April 11, 2016 and November 25, 2016

Grant Information & Forms

Questions? Contact Us
Stefanie Gostautas


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