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South
Central Kansas Library System
321A North Main Street - South Hutchinson, KS 67505 Phone: Toll Free: (800) 234-0529 -- Fax: (620) 663-9797 |
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Serving
Barber, Butler, Cowley, Harper, Harvey, Kingman, McPherson, Reno,
Rice, Sedgwick, Stafford and Sumner counties
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| Free MARC download sites There are many online catalogs which are configured to allow downloading of MARC records, with the Library of Congress as perhaps the most well-known. However, access to other catalogs is helpful when that site is busy or when cataloging A/V or other materials that cannot be found in the LC catalog. Most libraries in Kansas are eligible to download MARC records at no charge from the Kansas Library Catalog (instructions). To see if your library qualifies, contact Rhonda Machlan at the Kansas State Library; include your library's OCLC symbol in the message to expedite the process. (Don't know your OCLC code? Search on OCLC's Participating Institutions Search page.) Since each library's catalog is customized, and there are a number of automation systems (vendors) used, it is impossible to write specific directions for each one. However, the basic procedures are similar, and general instructions are provided for each automation system listed. Just remember:
Click
on the following links to access tested online catalogs
Additional Online Catalog Listings
The Whitewright (TX) Public Library has links
to download sites (click on the "Where to get (The catalogs listed on the sites below may or may not offer the option to download MARC records.) Libdex home page, and their listing of online catalogs arranged by vendor. Library of Congress Gateway to Library Catalogs. General instructions listed by automation system
Please note that online catalogs are often customized, SIRSI / DRA (Data Research Associates) 1) Search for first item, choosing either Easy or Advanced search screens. Type in search term, then if a "Search" button is not present, click the Author, Title, Subject or Keyword button to begin the search. 2) Click on the title to view its record. (You may need to click on "Full Record Hitlist" to be able to access the individual title information.) 3) Verify that it matches your item, and click on "MARC Display". 4) Click "Download MARC Record". If using Netscape, go to step 5 now. Internet Explorer will now display a string of text across the top of your screen. Click on File > Save As. 5) This will open a window which will allow you to choose the download location (for example, on a floppy drive a:\ , or into a folder on your hard drive, such as c:\marc). Rename each file before downloading, since the default file name is the same for each download. You may wish to use consecutive numbers for file names; 1.mrc, 2.mrc, 3.mrc... 6) Click the Save button, then close the window if necessary. 7) Repeat for additional searches. Subsequent downloads will default to the location you chose for the first download. 8) When finished, be sure to log out or close the session if that option is available. Innopac (Innovative Interfaces, Inc.) 1) Search for the first item. Double-click on the title from the list of results. 2) Verify that the record matches your item. If desired, click on the 'MARC Display' button to see the entire record - but you can't export from the MARC screen, so click on 'Regular Display' to go back. 3) Click on the 'Export' button to save the record to a list. Two more buttons will now be displayed on the screen. One will be called 'Export' or 'Export Saved List' or 'View Marked Records'. The other will be 'Clear Saved Records' or 'Clear Marked Records'. 4) Search for additional items, and repeat steps 2 and 3 until finished. Be sure to click on the 'Export' button (the farthest right, if there are two identical buttons), not on the 'Export Saved List' button. 5) After exporting the last record, click on the 'Export Saved List' or 'View Marked Records' button. 6) Scroll down to view the list of titles on the resulting screen. If necessary, you can click to check mark any records you don't want (duplicates, for example), then click on 'Removed Marked Records From This List'. When you are satisfied that the list is correct, proceed to download the file as follows. 7) At the top of the page, click to select 'MARC' in the 'Format of List' box, and select 'Local Disk' in the 'Send List To' box. 8) Click the 'Submit' button, and choose to save the file to disk. In the 'Save As' window, click on the down arrow by the 'Save in' field and select the A:\ drive. 9) Type in a file name of your choice and verify that the file type is Text Document (.txt).
* IMPORTANT NOTE * 10) Click Save. The resulting file on your floppy contains all of the MARC records you saved, and is ready to import. 1) Search for the first item. Double-click on the title from the list of results. 2) Verify that the selected record matches your item. Click on the button to view the MARC record, if desired. 3) Scroll to the bottom of the page, click the radio button for MARC format, and click the button to save. This will display a plain text MARC record across the top of the screen. From your browser's menu bar, click File > Save As. This will open a window which will allow you to choose the download location (for example, on a floppy drive a:\ , or into a folder on your hard drive, such as c:\marc). Rename each file before downloading, since the default file name is the same for each download. You may wish to use consecutive numbers for file names; 1.cgi, 2.cgi, 3.cgi...
* IMPORTANT NOTE * 4) Click the Save button, then close the window if necessary. 5) Repeat for additional searches. Subsequent downloads will default to the location you chose for the first download. Please
send questions or comments regarding this tutorial to Sharon
Barnes |
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